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Precautions and Advisories

Security 

Security personnel are located near the entrance to the building. The CLRCs rely on facility security to provide information and instructions to visitors and vendors on parking and building regulations.

Safety and courtesy guidelines

All items in the CLRCs are intended for use on manikins in simulated clinical environments. No equipment, medications or supplies should be used on actual humans. Practice is restricted to manikins and simulation activities only.

No food or drink is permitted in the CLRCs. Please be aware of the damage that can be done to CLRC equipment by fluids and organic matter.

The CLRCs handle hazardous waste according to the policy of the TAMHSC Department of Environmental Health and Safety. Individual environmental health and safety manuals can be found at http://www.tamhsc.edu/ehsm/manual/index.html.

Latex allergy 

The CLRCs have latex products and equipment with latex content throughout the facilities. Maintaining posted notification of the presence of latex in the CLRCs at all entrances to the facilities is the responsibility of the CLRC director. Latex-free personal protective equipment is provided for use in the CLRCs whenever possible and reasonable. However, exposure to latex is a high probability at anytime one is in the CLRCs. Individuals with known allergies and entering a CLRC should take steps to protect themselves from exposure, make their allergy risk known and provide for emergency treatment (e.g., EpiPen) or refrain from entering the CLRCs.

Video recording  

Many areas within the CLRCs are capable of being observed and recorded with audio and video equipment. Every person entering a CLRC is subject to being observed and recorded by audio and video equipment. Warning signs are posted at all entrances to the CLRCs advising of the potential for such activities.

Video distribution 

Video recordings of activities within the CLRCs are available for viewing online by faculty and students. Permission to view each video is granted under direction of the faculty or instructor responsible for the activity. Videos should not be downloaded or placed on portable devices. Requests to download videos or remove them from the system must be made to the CLRC director. Videos of non-TAMHSC students or activities may be downloaded and provided to the participants at their request.

Video archiving 

CLRC staff maintains student records in electronic format. These recorded audio/video encounters with manikins and live patient actors are used for formative and summative evaluation of student performances during clinical simulations. The records are maintained on TAMHSC network servers. All of these records are managed according to the State of Texas Records Retention Schedule for The Texas A&M University System Agency Item No. 01.401.10 (Completed Class Tests and Examinations, Students’ Course Papers). The Records Retention Schedule Item No. 01.401.10 mandates retention of records for the time of their administrative value plus one (1) year. No student records will be deleted from their electronic storage without following the TAMHSC policy of notifying the appropriate records management liaison by means of a TAMHSC Records Disposition Form.

Observation of simulation  

The faculty and instructors will determine who is permitted to observe simulation activities, or related video recordings, at their discretion. The faculty member of record responsible for any given activity is to provide the CLRC director the names of all those given permission to observe the activity or subsequently review related video recordings. No one will be allowed to observe a simulation activity, nor subsequently review video recordings, without the permission of the instructor of record or the director of the CLRCs. 

Required disclaimers and pre‐event statements 

Students and employees of the TAMHSC are not required to give permission to be recorded or viewed participating in simulation activities. Participants outside the TAMHSC are required to sign a form giving their permission to be recorded and have their video used by the TAMHSC for educational and promotional purposes.

Last edited by: kauder 11/19/2014


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