June 13, 2002
The Texas A&M University System Health Science Center
Minutes of the HSC Faculty Senate TTVN meeting
June 13, 2002
3:30 p.m. - 5:00 p.m.
Senators present: Larry Bellinger, Pete Benson, Jane Bolin, Paul Brandt, Alicia Dorsey, Larry Gamm, John Gelderd, David Grogan, Marvin Hirsh, George Martinez, Tom McKinney, Cynthia J. Meininger, Barbara Miller, Ed Miller, Jeana O'Brien, Alan Parrish, Thomas Peterson, Francisco Rivera-Hildago*, Andrew Spicer, Carolyn Wilson, David Zaweija
Senators absent: Robin Autenrieth, Dennis Bastron, Paul Bolton*, Cliff Buckley, Peter Buschang, Samuel Forjouh, Charlie Foulks, Mingyoa Liu, Charles Phillips*, Robert Probe, Kishore Wary, Emily Wilson*
Call to Order: Speaker Peterson called the meeting to order at 3:34 p.m.
Confirmation of a quorum: It was determined that a quorum was present.
Approval of minutes: there were no corrections to the minutes and they were approved unanimously.
Comments from the Chair: Speaker Peterson welcomed everyone to the meeting and introduced Mary Pipkin, the new Administrative Assistant support for the Faculty Senate. Speaker Peterson asked for a report from Dr. Dorsey regarding the documents for the designation of Emeritus and Distinguished Professors. These documents were presented to the HSC Executive Committee. Dr. Dickey expressed her thanks for getting these done in a timely manner. These documents will be sent to the Executive Committee to review and return comments to Dr. Dickey within the next week. Dr. Dorsey also discussed the Distinguished Professor policy and asked if their should be a policy on a Distinguished Clinician. Concerning the Strategic Planning Process, Dr. Eric Solomon will be presenting the Missions and Goals at the next Faculty Senate meeting at Baylor. The On-line Phonebook will be on line soon. Faculty, Staff and students will be listed. Questions were raised as to the information available on-line. Some of this information maybe confidential and should not be shown to the public. A question was raised as to why the Post Tenure document has been held up in the legal department for 6 months. Senator Dorsey reported that Dr. Savedra has been supenoed to testify in Austin regarding the post tenure review process.
Update of SACS Accreditation Status. Dr. Kelly Hester reported on the final report from SACS. A response will need to be made by September 10. Dr. Hester addressed the 8 issues of the report. Four of those issues were Information Technology. Issues were: Institutional Effectiveness process; Implementation of Strategies; Evaluation and Improvement of annual report; consideration of the Alliance of Libraries; Graduate School of Biomedical Sciences; Evaluation of Space needs for the School of Rural Public Health; and Evaluation of Technical facilities. The response on the report will be online when finished.
Academic Promotion and Tenure Policy: Senator Bolin reported on problems regarding the many layers of committees that have to be work through when seeking new hires and faculty. Letters of offer along with tenure can take up to three months. SRPH has lost a new department head because of the time taken to make an offer of employment. Senator Bellinger indicated that one of the big problems is that the components are not sending documents in an electronic form which then takes a lot of time to scan and make copies of the documents. He indicated that the higher level review takes only about 3 weeks to be completed. It was indicated that this problem is being addressed at multiple levels and that the Personnel & Welfare Committee should continue to gather information about it and report again at the July meeting. Questions were also raised on the policy of maternity leave. Speaker Peterson suggested setting up a time-line to help get paperwork going. More discussion followed.
Personnel and Welfare Committee: Senator Bolin will write down ideas regarding the HSC Appointments Promotions and Tenure, poll the faculty and present comments at the next meeting. Senator Bellinger will be looking into the maternity policy. Senator Bolin will look at other schools policies to see how they handle the pregnancy issue.
Regents Professor Nominations: Senator Parrish reported on the process of how the nomination process should proceed. Each caucus leader will be responsible for obtaining their component=s nominations to be forwarded to the HSC Faculty Nomination Committee. Each component was equally represented. Five nominations were forwarded to the nomination committee: 2 nominations from the College of Medicine; 2 from Baylor College of Dentistry; and 1 from the Institute of Biosciences and Technology. Two strong nominees were forwarded to the Dr. Dickey. They were Dr. Dave Carlson and Dr. Magnus Hook. Senator Parrish made a motion to send these two names forward to the HSC President, seconded by Senator Dorsey and the motion carried. Senator Parrish made several recommendations concerning this process: 1) the process needs to be done sooner than June, 2) a standardized process should be used by each component, 3) A should the components send their nominations in a ranked order?@ 4) the Senate is given a broad range of how to handle the process. Senator Parrish will present this at the next meeting for consideration as Senate policy.
Senate Seat Vacancies and Elections. There are two openings in the Faculty Senate: Senator Jose Gonzales (COM) and Senator Jerry Meininger (GSBS). The Faculty Senate Election Committee will get this process started and would like to have both seats filled by September.
Senate Attendance Policy. Speaker Peterson reported that if a senator misses three meetings or one quarterly meeting, he can be removed for the Faculty Senate. Dr. Peterson has written one or two letters to senators to help get them active again. Senator McKinney will be forwarding a list of senators to Dr. Peterson who have missed these meetings.
Request for items for July Quarterly Meeting. The Faculty Senate is published in the C-Scan newsletter regarding what the Faculty Senate is doing. Minutes of the Faculty Senate will be on-line for everyone to read.
Committee of the Whole: Deputy Speaker Dorsey opened the session and there was no business.
The next meeting will be held at Baylor College of Dentistry in Dallas. Dr. Binnie and/or Dr. Solomon will be speaking to the Faculty Senate.
Adjournment: a motion for adjournment was made, all seemed to be in agreement, and the meeting adjourned at 5:30 p.m.
HSC Faculty Senate